Leadership Development Opportunities Administrative Program Coordinator

Prep for Prep is a premier educational and leadership development program that develops ethical and effective leaders who reflect our diverse society. Prep identifies New York City's most promising students of color, prepares them to excel at the nation's top independent schools, and supports their academic, professional, and personal growth through middle school, high school, college graduation, and beyond. A core component of the Prep for Prep experience is The Preparatory Component, a rigorous 14-month course that prepares students academically and socially to excel in an independent school.

Today, Prep's more than 4,000 alumni serve in leadership roles in nearly every industry and facet of society, including education, business, finance, law, technology, media, government, charitable organizations, and the arts.

Learn more about Prep for Prep at www.prepforprep.org.

Position Summary: The Administrative Program Coordinator works with the Leadership Development Opportunities team to engage and manage Prep and PREP 9 participation in many LDO academic year and summer programs. They help the department director plan and execute summer program efforts, organize events, manage meeting logistics, and provide general administrative support. The administrative program coordinator reports to the Director of Leadership Development.

General Responsibilities and administrative tasks include but are not limited to:

Support senior staff, handling confidential and sensitive information with tact, diplomacy, and discretion.
Demonstrates strong relationship-building, communication, and interpersonal skills across all organizational levels.
The ability to work effectively, accurately, and promptly, both independently and as part of a team, while paying attention to detail and following up promptly, even under pressure.
Answering phones and directing all incoming calls to the appropriate party
Communicate and handle incoming and outgoing electronic communications
Assisting with preparing presentation materials
Coordinating and scheduling appointments, meetings, and events and organizing itineraries as needed
Preparing and distributing LDO staff meeting minutes
General administrative responsibilities such as filing, copying, typing, and data entry

Program Coordinator responsibilities:

Manage various programs with Prep for Prep's external partners. This includes interfacing with program partners, assisting with recruiting and enrolling students, and managing and tracking student involvement. Programs include, but are not limited to:

- Google C-STEM, Arts Opportunities, etc.
Establish and maintain systems that track LDO students' participation in relevant projects and activities sponsored by other organizations but involve Prep-orchestrated efforts to involve its students.
Managing the enrollment and placing younger students in appropriate camperships in the following capacity:

Manage the enrollment process for new students into the campership program
Interface with summer camps to ascertain the number of spots and scholarships available.
Contact former campers to decide whether or not they will return
Organize Summer Camp Parent's Meeting
Help families with any relevant logistics
Collect payments as applicable and reconcile with Finance and Administration

Support the Director of LDO with the Institute for Entrepreneurship (IFE), including assisting with student recruitment and enrollment and with the day-to-day management and supervision of the program.
I will support the Director of LDO with the Sotheby's Arts Incubator, including managing student recruitment and enrollment and assisting with the program's day-to-day management and supervision.

Skills, Experience, and Competencies:

Bachelor's degree required
The ideal candidate will have one to three years of prior experience in a non-profit, office, or school setting.
Sound judgment, compassion, a self-directed work ethic, and a commitment to achieving Prep for Prep's Mission.
Embody and advocate for Prep for Prep's values of Excellence, Integrity, Commitment, Courage, and Community.
Superior written and oral communication skills.
Effective communication with all levels of the organization and its partners.
Excellent organizational skills, able to plan and manage multiple competing priorities, ensure delivery to deadlines while maintaining attention to detail
Be self-motivated and able to work both independently and within a team structure.
Works cooperatively and professionally with colleagues.
Proficient user of MS Office, incl. Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Canva, Adobe, and Google Suite (Sheets, Docs, etc.).
Flexible and adaptable. This role requires some weekend and evening work.
Fluency in Spanish is strongly preferred.

All employees should see their roles as contributing to achieving this goal in the highest quality manner possible and working with all other staff members. With this in mind, these tasks outline the general responsibilities of this position. Flexibility and continued quality improvement are necessary for this institution, and individuals should not perceive any job description as fixed.

Compensation: The annual base salary range is $64,500 to $66,000.

How to Apply: Please email a cover letter and resume with the subject line LDO Administrative Program Coordinator

to personnel@prepforprep.org and cperez@prepforprep.org.

Prep for Prep is an equal opportunity employer committed to promoting an equitable and inclusive environment for our students, alums, families, and staff.

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