Leadership Development Opportunities Administrative Program Coordinator

Organization Summary: Prep for Prep is an education and leadership development program that creates ethical and effective leaders who reflect our diverse society. Prep identifies New York City's most promising students of color, prepares them for success at the nation's top independent schools throughout the Northeast, and supports their academic and personal growth through college graduation. Today, over 4,000 students and alumni in the Prep for Prep Community are leaders in every field imaginable.
 
Position Summary: The Administrative Program Coordinator works with the Leadership Development Opportunities team to engage and manage Prep and PREP 9 participation in many LDO academic year and summer programs. They help the department director plan and execute summer program efforts, organize events, manage meeting logistics, and provide general administrative support. The administrative program coordinator reports to the Director of Leadership Development.
 
General Responsibilities and administrative tasks include but are not limited to:
  • Support senior staff, handling confidential and sensitive information with tact, diplomacy, and discretion.
  • Demonstrates strong relationship-building, communication, and interpersonal skills across all organizational levels.
  • The ability to work effectively, accurately, and promptly, both independently and as part of a team, while paying attention to detail and following up promptly, even under pressure.
  • Answering phones and directing all incoming calls to the appropriate party
  • Communicate and handle incoming and outgoing electronic communications
  • Assisting with preparing presentation materials
  • Coordinating and scheduling appointments, meetings, and events and organizing itineraries as needed
  • Preparing and distributing LDO staff meeting minutes
  • General administrative responsibilities such as filing, copying, typing, and data entry
  
Program Coordinator responsibilities:
 
  • Manage various programs with Prep for Prep's external partners. This includes interfacing with program partners, assisting with recruiting and enrolling students, and managing and tracking student involvement. Programs include, but are not limited to:
 
    • Google C-STEM, Arts Opportunities, etc.

  • Establish and maintain systems that track LDO students' participation in relevant projects and activities sponsored by other organizations but involve Prep-orchestrated efforts to involve its students.
  • Managing the enrollment and placing younger students in appropriate camperships in the following capacity: 
  • Manage the enrollment process for new students into the campership program
  • Interface with summer camps to ascertain the number of spots and scholarships available.
  • Contact former campers to decide whether or not they will return
  • Organize Summer Camp Parent's Meeting
  • Help families with any relevant logistics
  • Collect payments as applicable and reconcile with Finance and Administration 
  • Support the Director of LDO with the Institute for Entrepreneurship (IFE), including assisting with the recruitment and enrollment of students and assisting with the day-to-day management and supervision of the program.
  • I will support the Director of LDO with the Sotheby's Arts Incubator, including managing student recruitment and enrollment and assisting with the day-to-day management and supervision of the program.
 
Skills, Experience, and Competencies:
  • Bachelor's degree required
  • The ideal candidate will have one to three years of prior experience in a non-profit, office, or school setting.
  • Sound judgment, compassion, a self-directed work ethic, and a commitment to achieving Prep for Prep's Mission.
  • Embody and advocate for Prep for Prep's values of Excellence, Integrity, Commitment, Courage, and Community.
  • Superior written and oral communication skills.
  • Effective communication with all levels of the organization and its partners.
  • Excellent organizational skills, able to plan and manage multiple competing priorities, ensure delivery to deadlines while maintaining attention to detail
  • Be self-motivated and able to work both independently and within a team structure.
  • Works cooperatively and professionally with colleagues.
  • Proficient user of MS Office, incl. Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Canva, Adobe, Google Suite (Sheets, Docs, etc.).
  • Flexible and adaptable. This role requires some weekend and evening work.
  • Fluency in Spanish is strongly preferred.
  
All employees should see their roles as contributing to achieving this goal in the highest quality manner possible and working with all other staff members. With this in mind, these tasks outline the general responsibilities of this position. Flexibility and continued quality improvement are necessary for this institution, and individuals should not perceive any job description as fixed.
 
 
Compensation: The annual base salary range is $64,500 to $67,000.
 
How to Apply: Please email a cover letter and resume with the subject line LDO Administrative Program Coordinator 


Prep for Prep is an equal opportunity employer.
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ADMISSIONS & 
ACADEMIC PROGRAMS 
163 West 91st Street
New York, NY 10024
P: 212.579.1470
LEADERSHIP PROGRAMS & 
ADMINISTRATION 
328 West 71st Street
New York, NY 10023
P: 212.579.1390
We envision a nation guided by ethical and effective leaders that reflect our diverse society. 

Prep for Prep's mission is to develop future leaders by creating access for young people of color to first-rate educational, leadership development and professional opportunities.